STATUTORY REFERENCE/OTHER AUTHORITY: None

APPROVAL DATE: June 6, 2008

APPROVED BY: Neale Lunderville, Secretary of Transportation

PURPOSE/COMMENT: To establish Agency of Transportation policy for the reporting of suspected fraudulent activities.

POLICY STATEMENT: The Vermont Agency of Transportation (VTrans) will utilize its resources efficiently and continually pursue excellence in financial stewardship and program performance accountability.  VTrans will strive to protect public money and property, and maintain a heightened awareness of fraud indicators.

VTrans will not tolerate fraudulent activities or the attempt to conceal fraudulent activities.  Any attempt by VTrans employees, members of the public, contractors, subcontractors, or intermediaries to use their association with us to gain financial or other benefit to which they are not properly entitled, will be investigated and the appropriate action taken.

All employees are responsible for reporting suspected fraudulent activity.  Such activity should be reported to your respective division director / DMV commissioner, and the assistant attorney general.  The assistant attorney general and the division director / commissioner will determine what action should be initiated.

VTrans understands that employees anonymity is sometimes necessary.  If this is the case, then you may report suspected fraudulent activity using interoffice pink mail or voicemail.  Please understand it is sometimes helpful to know the reporter of suspected fraudulent activity so they may provide additional information required during an investigation.

No employee will retaliate against another employee, contractor, consultant, or others for making a report of suspected fraudulent activity.  Employees who are suspected of wrongdoing will be treated equally, without regard to position held or length of service with VTrans.